The Pacific Northwest Library Association (PNLA) is seeking an ExecutiveDirector/Conference Coordinator

Key position details:

Format: Part-time, work-from-home

Compensation: $600 per month

Hours: Approximately 10 hours per week

Start Date: January 1, 2027 (with orientation in December 2026)

Please email your letter of interest to PNLA President Barbara Hilderbrand, BHilderbrand@piercecountylibrary.org no later than October 15th .

Duties of the Executive Director

Membership Support

• The Executive Director will monitor and maintain membership records for the association through Wild Apricot in conjunction with the Second Vice President of PNLA.

Fiscal Support

• Act as fiscal agent for PNLA, including receiving and depositing PNLA funds and disbursing funds as directed by the Executive Board and annual budget.
  
  
• Process member expense reimbursements and maintain accounts payable, accounts receivable, and other financial records.
  
  
• Work with the Executive Board and Secretary-Treasurer to establish and monitor the annual PNLA budget.
  
  
• Provide regular financial reports to the Executive Board, including the annual end-of-year financial report.
  
  
• Maintain and file federal, state, and other required business reports.
  
  
• Administrative & Board Support
  
  
• Manage PNLA communications and maintain contact information for officers, representatives, committee members, and support staff, as applicable.
  
  
• Attend PNLA Board meetings and take minutes in coordination with the Secretary.
  
  
• Maintain current Board records, correspondence, communications, and archival materials in accordance with PNLA guidelines.
  
  
• Update and maintain the PNLA Handbook, Bylaws, and other organizational documents in consultation with the Executive Board, and distribute them to incoming officers.
  
  
• Provide administrative support to PNLA and Board activities.
  
  
• Perform other administrative duties as assigned by the Executive Board.

Conference Coordination

• The Executive Director serves as Conference Coordinator and works with the Conference Planning Committee to ensure continuity and efficient planning of PNLA's annual conference.
  
  
• The Executive Director will not determine program content.
  
  
• Conference Planning & Budget: Work with the Past President and Conference Committee to finalize the conference budget and support the annual planning cycle.
  
  
• Program & Speaker Coordination: Coordinate the proposal process, program selection logistics, conference scheduling, speaker contracts, travel and lodging, and speaker communications.
  
  
• Registration: Establish and maintain the registration process and database; coordinate registration materials, volunteers, and onsite registration.
  
  
• Vendors & Sponsors: Identify and communicate with potential corporate sponsors and vendors; coordinate vendor spaces and conference information.
  
  
• Facilities, Meals & Logistics: Coordinate meeting rooms, room assignments, meals, equipment, signage, printing, speaker gifts, and other conference logistics.
  
  
• Conference Communications: Gather and provide conference information for the website, program, schedule, speakers, vendors, and attendees.
  
  
• Financial & Post-Conference: Process conference payments and expenses, submit conference reports to the Board, prepare the final conference financial statement for the Executive Director's yearly report, and provide relevant information to the subsequent Conference Planning Committee.

Read about the latest PNLA news in our Fall 2026 newsletter. 

Please welcome our newest board members! 

• President ~ Barbara Hilderbrand
• Vice-President/President-Elect– Incoming ~ Margo Schiller
• Second VP/Membership Chair ~ Hilary Woodard
• Secretary/Treasurer ~ Stacy Tomaszewski

The 2026 YRCA results are in! 

The YRCA 2027 nominees have been posted! 

Upcoming PNLA Officer Elections

PNLA is seeking engaged and dedicated individuals to fill three upcoming elected officer positions: Vice President-President Elect, Second Vice President/Membership Chair, and Secretary-Treasurer. These roles are essential to the ongoing success and leadership of the association.

Election Timeline

The elections for these roles will take place in May 2026. Officers elected during this cycle will begin their terms in August 2026.

Position Details and Terms

• Vice President-President Elect: This is a three-year commitment. The individual will serve the first year as Vice President, the second year as President, and the third year as Past President, ensuring continuity and strong leadership within PNLA.
  
  
• Second Vice President/Membership Chair: This position is a two-year term, focused on supporting membership engagement and organizational growth.
  
  
• Secretary-Treasurer: While this role is typically a two-year term, due to the resignation of the current Secretary-Treasurer, the upcoming term will be for one year only, spanning from August 2026 to August 2027.

Opportunities to Serve and Support

Serving in one of these PNLA officer positions is not an overwhelming time commitment. If you or someone you know has an interest in contributing to the association’s success, please consider reaching out. You may nominate yourself or suggest someone who would be a great fit.

To express interest or for further information, contact Debbi Kramer, PNLA Executive Director, at debkramerpnla@gmail.com.

These roles offer an excellent opportunity to develop leadership skills within a supportive environment. Unlike state and provincial organizations, PNLA does not handle legislative matters, allowing officers to focus on organizational leadership and service. As Executive Director, I am committed to guiding and assisting you throughout your term. Please feel free to reach out with any questions or concerns. Thank you for considering this opportunity to make a difference.

President

serves a one-year term that begins at one annual conference and ends at the next conference

Duties

•  for general duties see the Constitution, Article 4, Section 2
•  sets date, place and agenda for all Board meetings
•  represents PNLA to other organizations, e.g., CFLA, ALA
•   appoints committees as needed
•   signs contracts for future conference sites
•   represents PNLA at state and provincial conferences, or names an alternate
•   informs all candidates of election results
•   administers President’s Distinguished Service Award

Past President

Duties

•  oversees election nominations
•  attends all Board and conference meetings, with expenses paid, through the end of the third year of service to aid in transition of Board leadership and the overall effectiveness of the organization

Second Vice President

serves a two-year term, taking office at the annual conference in odd numbered years

Duties

• maintains membership records
• explores ways to recruit and expand membership

Membership Renewal Procedures

• maintains the automated membership renewals
• sends welcome letters to members
• conduct annual elections along with Past-President and Secretary

Secretary

serves a two-year term, taking office at the annual conference

Duties

• keeps official record of minutes of Executive Board and annual membership meetings
• distributes draft minutes to the Board, within a month of each meeting, for revision and approval
• notifies Board members that they have seven days to submit corrections and alterations to the draft minutes
• ensures that the minutes are approved at the next Board meeting
• collects and compiles annual reports from Committee Chairs and state and provincial representatives for distribution to the membership at the annual meeting
• provides a summary report regarding the election at the annual membership meeting
• submits approved minutes for posting on the Web site
• handles correspondence as directed by the President and Board
• distributes lists of Board, committee and interest group members
• produces minutes from and archives Board email motions
•  conducts the election (see below):
• • In the early spring, consult “Election Procedures,” and set the timeline for the balloting and election.
  • Secretary works with the Past President to secure candidates’, statements for the ballot.
  • Secretary forwards the candidate information to the 2^nd Vice-President.  The secretary tallies election votes via the membership software at end of voting period

Treasurer

serves a two-year term, taking office at the annual conference

Duties

Monthly:

• Works with the Executive Director to review the PNLA’s financial statements, bank reconciliation statements, current paid bills, deposits, Affinipay statements and any other financial information provided by Executive Director
• Ensure that reports are received, monitored, and distributed correctly.
• Signs Executive Directors monthly paychecks
• Oversees the organization’s internal controls, including Executive Director compliance with applicable policies and procedures and risk management

Annually

• Works with the Executive Director and President to present the yearly budget to PNLA Board at the January meeting 
• Reviews the final accounting for the annual conference when applicable
• Preserves all official papers and uploads them to Google Drive or other electronic storage as directed by the Board.
•  Reviews the organization’s procedures for reporting problems
•  Reviews the annual 990 non-profit forms for accuracy
•  May be delegated other authority and/or duties as determined by the board

The Winter 2026 PNLA Newsletter is available.